Select menu Lib Manager --> Create New Lib, you can select a new mdbfile for the new lib, the file name will be the library's internal name.
Select menu Lib Manager --> Create Personal Doc Lib, if you want tocreate a personal document library. The lib like personal documents path inyour disk, with include My Documents, My Pictures, My Music, My Working Docs,My Life Docs and My Doc classes.
After a new library created, you can append docs to the lib immediately,this job is very easy. Select the class you want docs appended in first, thenGo to Path And File view area, and select the path your docs located, rightclick it and select menu 'Export Selected To Lib's Selection', ok, all docs inyour selected path will be append to the doc class you selected in the doclibrary view area, job finished.
The Second way to append doc is to use Drag and Drop just like you useit in OS, you only need to drag the doc file or files in File List View or dragthe doc path in Path List View to Lib Tree View and drop it in the doc classyou want it located in.
The menu ‘Export To Lib's Selection As A Link’ in Path view area is toappend the doc, but not append its context to lib and just append its full pathfile name to lib.
When a file of doc is a link or web address (.url file), the doc will beappended to lib also as a link or url.
The file's extension of doc will be inserted to lib as doc type ordocument type.
You can create text and Microsoft office document to doc lib directly,the menu Create Document is for these jobs. After creating, you can edit it andpress control+s to save the document in text and select menu save of file tosave document for MS office document.
The menu ‘Text Doc Process’ is used to replace text in text document andtransform character coding to another coding, you can edit find/replacestrings, replace a document or a class of documents.
You can change doc lib password, doc class password and Remove All SubClass Password, these menu of functions is in menu Lib Manager.
You can make a copy of doc lib in doc tree view using this function. Ifyou have made a lots of changes to one lib, the mdb file of the lib will befragmented because of self problem of mdb file, so maybe you need to compactit, Because, after compact it ,you can speed up its loading and subtract thesize of the file. Duplicate it to a new lib can benefit the profits said above.You can delete the old lib after making a copy.
Use menu List Selected to list the contents of selected class, and use menuList Lib Content to list contents of whole doc library, these two menus is inmenu Process Context.
This function is used to return to document or class you have selectedit before.
a. Rename Doc Type
b. Change Number
c. Cut Previous Or Last
d. Rename Doc
It is used to replace part of title with pre assigned string for a groupof docs.
e. Move Sub Doc
Move a group of docs to a pre assigned class.
f. Rename Class
Replace part of titles for a group of classes as Rename Doc.
g.
h.
i. Bulk Rename
Rename a group of docs with pre assigned format, the format is likeaa01bb, aa02bb, ..., 'aa' and 'bb'here pre assigned by you.
j. Move To Sub Class
Create subclass with section before number in doc name, then move thedoc to the subclass. for example, some docs have titles like chap_a_001,chap_a_002, ... chap_b_001, chap_b_002, ..., the function will create subclasschap_a and move chap_a_001, chap_a_002, ... to subclass chap_a, and createsubclass chap_b and move chap_b_001, chap_b_002, ... to subclass chap_b.
k. HTM to TXT
Convert a group of web page docs to text docs.
l. Text Replacement
Replace part of contexts for a group of docs with pre assigned replacingstring.
m. Text Combine
n. Extract Title.
Extract title from their context for a group of docs, the title can beline 1, line 2, line 3, first 2 lines or first 3 lines.
These functions work like Bulk Context Process, the differences areprocessing files and paths here and docs and classes there, you can consultthem above.
It is used to split a group of files under pre assigned path. First,select a path of files with '...' button, then setup the parameters and clickExecute button to do split.
This is a tool window to find out all repeated docs possibly inside anumber of libraries, then you can delete parts or all of them.
The flow to do this job is:
a. Insert library to '’Lib To Search'’ listbox with Insert or ‘Load List’ button.
b. Click Search button.
c. Process the result list.
d. Delete part or all of docs with one offunctions listed in combo box or in menus.
This is be used to process pictures libprimarily also can function for other doc types.
You can pre assign which kinds of doc types need to be compressed or notwith Options tool. Generally, text doc, MS office doc need to be compressed,their size can be reduced greatly and be very effective, and on other side, doctype like jpg, rar, zip and so on which have be compressed or have be doneinternal compression, these docs needn't to be compressed, because of no orless of effective but increasing the time to load into library.
We have two doc notes, one is text note used to record reader’s commentsor other things like doc related content downloaded from web, another is filenote used to record a picture, video, sound or document, etc. Meanwhile we havealso 3 links used to link the selected doc or doc class to other doc or otherclass in the library.
You can use following methods to protect huge file to secret library,this kind of file include media file and other large file.
(1) Method of Function
Cut the first part(4K) of file and save it to library.
(2) Operation
Go to the path where the files need to be crypt to library, right clickthe path and select menu ‘Export to Lib as Media Type’
(3) Decode the path
Right click the class and select menu ‘Process Context’ and ‘RestoreProtected Media File’.
(4) View
Click the doc you want to view or right click the doc and select menu ‘Openby OS’.
Thanks.